10 Asana alternatives for efficient project management in 2021

Daniel Ndukwu

June 10, 2021

Project management isn’t something that should be left to chance. It’s an essential part of efficient teams and Asana does a good job of making it simple. Unfortunately, it’s not for everyone which is why people look for Asana alternatives.

We’ve compiled a list of Asana alternatives. Some of them are designed for one or two niches while others are generalists. In either case, they bring a lot to the table and can help you move beyond Asana.

Whether Asana doesn’t have the features you need, you don’t like the interface, or for some other reason, at least one of these Asana alternatives will be able to meet your needs.

Keep in mind that we may receive commissions when you click our links and make purchases. However, this does not impact our comparisons and recommendations. We try our best to keep things fair and balanced, in order to help you make the best choice for you.

The best asana alternatives 2021

1.    Wrike

Wrike homepage imageWrike homepage image

Wrike is a popular project management tool that serves as the base of operations for a wide range of industries. While it can be adapted to different kinds of businesses or functions within an organization, its strength lies in being versatile.

It integrates with multiple third-party apps such as Google Drive, Microsoft Teams, Slack, Github, and many more. It also has many important features like Kanban boards, Gantt charts, and request forms. There’s solid reporting to get a quick overview of what’s happening within your team and multiple views to filter the necessary information.

Key features

  • Kanban boards
  • Gantt charts
  • Multiple starter templates
  • Clear reporting
  • Team chat
  • File sharing
  • Form submission
  • Workflow creation
  • Audit logs
  • Team calendars
  • Time tracking

Cons

  • The UI is a bit dated compared to some competitors and often has a bigger learning curve
  • Reporting filters, while available, are a bit complex to use

Pricing

Wrike has a limited free plan that allows you to get started with the core features. From there, you can choose between three plans.

  • Professional is $9.80/user/month
  • Business is $24.80/user/month
  • Enterprise is by quote only

2.    Monday

Monday homepage imageMonday homepage image

Monday, formerly known as DaPulse, has become one of the most popular project management tools in the world and a strong Asana competitor. Similar to Wrike, it can be used for specific types of businesses but it thrives due to its versatility.

Monday can be customized to fit your needs and has a bright color palette that can be used to differentiate tasks based on their nature or stage of completion. You’re able to create multiple projects or teams within an account, use Kanban boards, Gantt charts, calendar views, upload files, chat within carts, invite guest users, create custom forms for data collection, and much more.

Key features

  • Gantt charts
  • Kanban boards
  • Reporting
  • Team chat
  • Visual-focused design
  • Hundreds of templates
  • Workload tracking
  • Timeline views
  • File sharing
  • Task automation
  • Integrations with dozens of other apps

Cons

  •  Additional users have to be purchased in bundles which may not be ideal for your organization
  • Some data is lost when boards are archived

Pricing

Monday has multiple pricing plans based on features and the number of seats

  • Individual –  free plan
  • Basic – $8/user/month
  • Standard – $10/user/month
  • Pro – $16/user/month
  • Enterprise – custom pricing

3.    Clickup

Clickup is a relative newcomer on the scene. It focused on its product for years before receiving investor funding which started a period of explosive growth for the company. It boasts a straightforward interface, a solid feature set, and a responsive support team.

As an Asana alternative, it has many project management features that are considered essential but it also goes well beyond that. You can manage projects and tasks, create spreadsheets, develop wikis and documents for internal or external use, manage emails, and so much more. It strives to be the one-stop shop for all your work.

Key features

  • Task hierarchy (subtasks)
  • Spreadsheets
  • Document creation
  • Recurring tasks
  • Saved views
  • Emailing tasks into the platform
  • Multiple types of views ranging from Gantt, list, calendar, timeline, Kanban boards, and more
  • Pomodoro timer
  • Time tracking
  • Goal setting
  • File management
  • Commenting
  • Tagging and filtering
  • Customization
  • Much more

Cons

  • Though the basic features are easy to use, it can get very complex when using advanced features  
  • New projects appear at the bottom of the list instead of the top which means it can get buried

Pricing

Clickup has straightforward pricing. There’s a free plan and a paid plan that costs $9/user/m.

4.   Nifty

niftynifty

Nifty is a relatively new entrant in the project management space but it has quickly built a solid product that can rival Asana in a few key areas. It aims to be the one-stop-shop for all of your work and to do that, it brings in team communication, document creation, project management, and timelines.

With Nifty, you’re able to get rid of multiple tools and use it as your single source of truth. In addition to that, the basic features are easy to learn and make the most of. When using Nifty, you can almost guarantee that your team will have more clarity into the tasks that matter most.  

Key features

  • Dynamic discussions areas
  • Create multiple views (task list, Kanban board, Gantt charts)
  • File sharing
  • Reporting tools
  • Time tracking
  • Assigning tasks
  • Document and notes creation
  • Calendar views

Cons

  • Can’t currently send tasks via email
  • It can be overwhelming because of the large amount of data available

Pricing

All pricing plans come with unlimited users but are divided based on the features you have access to.

  • Starter $49/m
  • Pro $99/m
  • Business $149/m
  • Enterprise $499/m

5.    Proofhub

Proofhub homepage imageProofhub homepage image

Proofhub bills itself as a one-stop-shop for everything related to collaboration and project management. It has the features you’d expect from an Asana competitor such as table view, discussion threads, file management/uploads, Kanban boards, and much more.

It stands out because it packs a lot of tools into its interface. That does come with the drawback of making it feel clunky at times. Even if adoption is a problem, it has a lot of training resources and knowledgebase documentation to guide you.

Key features:

  • Custom role management
  • Simple chat interface
  • Annotation and commenting
  • Built-in timesheets
  • Multi-language support
  • Clear reporting
  • Multiple views (calendar, task list, Kanban, Gantt charts)
  • Email tasks and documents into Proofhub without logging in to your account
  • White labeling
  • Restrict IP addresses
  • Work request forms and work submission forms
  • Multiple integrations

Cons

  • Clunky user interface
  • Forms are often difficult to set up

Pricing

Proofhub is unique amongst project management tools because it doesn’t charge based on users. It charges based on the features you have access to and there are two pricing plans. Each one has unlimited users.  

  • Essential $50/m
  • Ultimate control $99/m

6.    ProjectManager.com

While it probably won’t win any awards for its name, ProjectManager is a solid Asana alternative that brings all the features you need to create a more efficient team. Of course, it has multiple views such as Kanban board, Gantt charts, Calendar, and list view. It also comes with time tracking tools so you can understand team efficiency or bill clients properly.

ProjectManager also takes integrations seriously. You can connect it too well over 1,000 other business applications so it forms the command center of your business. Customizable dashboards, clear reporting, and seamless collaboration make ProjectManager a solid choice to replace Asana.

Key features

  • Multiple views
  • Time tracking
  • Reporting
  • Custom dashboard
  • Team communication
  • File upload and management
  • Resource tracking, management, and planning
  • Large number of integrations
  • Simple and complex task management

Cons

  • Because it does a lot, it can be complex for new users
  • It has slow and often ineffective customer service

Pricing

  • Personal $15/m/user
  • Team $20/m/user
  • Business $25/m/user

7.    Smartsheet

Smartsheet is a wildly popular work management tool. It claims that 90% of the Fortune 100 use it to manage teams across the world. That’s not by accident because it combines everything from workflow automation to content management.

In addition to the core features of the platform, it has a solid integration ecosystem that allows you to pull in and utilize data in new and unique ways. Some of the standout features include custom app creation, data pipeline management, and a powerful API.

Key features

  • Automate simple tasks and set up recurring workflows
  • Bridge data across multiple platforms
  • Organize projects with multiple views such as Kanban boards and calendars
  • Create data sheets and link information across multiple sheets
  • Custom reporting dashboards
  • Document management
  • Electronic signatures
  • Create forms for data collection
  • Share internally and externally
  • Build apps for your business without code
  • Portals or workspaces to share specific information
  • Detailed filters to find relevant information quickly

Cons

  • It has many features and it can be complex to learn for new users
  • Exporting is in unique formats that may not be compatible with other tools

Pricing  

It has two public pricing plans and one enterprise plan that’s customized to the customer.

  • Individual $14/m for a single user 
  • Business $25/m/user

8.    Notion

Notion is quietly becoming a major player in the project management space and a serious Asana alternative. Beyond being a project management tool, it can double as a team wiki and a database for your business. Together, these traits make it invaluable when trying to set up a single point of truth for your brand.

It has a mobile application which allows you to work from almost anywhere and boasts many popular companies as customers. It also has multiple templates that you can use to jumpstart the process of building out your company wiki and projects.

Key features

  • Team wiki and document generation
  • Projects
  • Multiple views such as Kanban boards and task lists
  • Share documents
  • Team collaboration tools
  • An open API
  • Integrations with multiple tools such as Slack and Figma
  • Mobile application

Cons

  • The search leaves a lot to be desired
  • Like many similar tools, it takes time to get set up properly

Pricing

It has a free plan and three paid tiers.

  • Personal pro $4/m for one user
  • Team $8/m/user
  • Enterprise has custom pricing

9.    Basecamp

Basecamp homepageBasecamp homepage

While Basecamp may be more basic than the other tools on this list, it’s still an Asana competitor worth mentioning. It’s been around for a long time and the founders are more vocal than most – not shying away from challenging the normal startup narrative. The good news is that the company does more than post scathing blog posts – it has built a solid tool.

Basecamp provides a simple project management platform that allows you to build out task lists and communicate with your team fairly easily. You can create documents, upload files, and create regular notifications to keep the entire team in sync.

Key features

  • A team-wide message board
  • To-do lists
  • Calendars
  • File sharing
  • Group chat (and task-based chat)
  • Integrations with other tools
  • Flat rate pricing

Cons

  • It doesn’t have many advanced features
  • The reporting leaves a lot to be desired

Pricing

Basecamp is $99/m for unlimited users and all features.

10.    Trello

Trello homepage imageTrello homepage image

Trello was acquired by Atlassian and has become an important part of the product suite. It’s designed to make managing projects and collaborating incredibly simple. Because of this focus, it hasn’t expanded its feature set as aggressively as other tools on this list.

It has stuck to the Kanban board style of managing tasks – though you can also access a timeline and todo list view. If you want something that’s simple and effective then Trello is a great choice.

Key features

  • Multiple views
  • Simple automations
  • Detailed card information
  • Team chatting
  • Third-party integrations
  • File uploading

Cons

  • Information discovery is difficult with large project boards
  • Because of the way projects are organized in Trello, more complex projects can be hard to properly visualize and organize

Pricing

Trello has a free plan and its paid plan is $10/m/user. It also has an enterprise plan with custom pricing.

Conclusion

Asana is a solid project management and team collaboration tool. For most people, it does what’s necessary and much more. Whether you’re tired of Asana, don’t like certain features, or want to switch things up, the Asana alternatives on this list will make that happen.

Wrike and Monday are what I consider the best options for a small or medium business while something like Smartsheet is ideal for a larger enterprise. Notion is ideal for a smaller team. Whichever one you choose, it’ll be difficult to go wrong.

Daniel Ndukwu is the CoFounder of Growth Boost and the Founder of KyLeads. He brings extensive digital marketing experience to the table and enjoys helping people on their entrepreneurial journey. When not creating internet-first brands, he spends as much time as he can with his family.

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