You might think of point-of-sale (PoS) systems as nothing more than cash registers, but they are becoming significantly more powerful.
Sales monitoring, accounts receivable, purchasing, and inventory management are just a few of the main business processes that point of sale systems integrate across numerous registers or retail locations.
With POS systems, you can do more than just process payments. Many products, including those we have examined here, function as vital company hubs, handling everything. The framework for integrating retail locations with supply chain operations and upper management is also provided by POS system software.
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Top 10 Point-of-Sale (POS) Systems
To ring up sales and take payments, your small business requires more than a cash register. You will need a point-of-sale (POS) system that keeps track of sales, maintains inventory, provides reports, and keeps track of client information. It is difficult to know which POS system will be the best fit for your business, whether you are searching for your first one or upgrading to a new one.
Here is the most commonly used POS System Software applications available on the market are listed below:
1. TouchBistro– Best tool for any Quick Service or Full-Service restaurant looking to lower costs
TouchBistro is an all-in-one point-of-sale and restaurant management system that simplifies restaurant administration. It is a restaurant management system that is fast, dependable, and simple to use, with all of the features restaurateurs need to maximize sales, provide a wonderful guest experience, and save time and money. TouchBistro has powered over 29,000 restaurants around the world by combining innovative restaurant technology with a commitment to customer service and profitability!
- Management of Tableside Order, Customer Relationship, Floor Plan, Table, Menu, and Restaurant Inventory
- Payment & Processing on Mobile Devices
- Management and Scheduling of Employees
- Analytics and Reporting
- It integrates seamlessly with TouchBistro POS
- Menus cannot be imported.
- It’s not easy to navigate your way around.
- Solo: $69/month, 1 License.
- Dual: $129/month, 2 Licenses.
- Team: $249/month, up to 5 Licenses.
- Unlimited: $399/month, unlimited Licenses.
2. QuickBooks POS– Best tool for small to mid-sized retailers and businesses
QuickBooks POS is a flexible point-of-sale system that may be used for credit card processing, inventory and sales management, loyalty program administration, bill management, employee and time monitoring, and much more. When it comes to general accounting for small businesses, Intuit QuickBooks is well-known, so if you are a small retail firm, you should check out this point-of-sale (POS) option from the same company.
- It maintains a record of your inventory. You will also learn how much money each item makes.
- You can use both a PC and a tablet to work.
- The information about the customer may be quickly entered into the system.
- It gives customers the option of paying using debit or credit cards.
- It is not available for purchase for a month or a year. It solely offers one-time purchasing options. Hence, it is a major investment.
- Lacks any industry-specific or business-specific capabilities.
- System errors
- Absence of direct professional assistance
- Has an issue with file size
- The number of transactions and users are limited.
- Lacks the ability to create invoices
- Basic: $960
- Pro: starts at $ 1360
- Multi-Store: starts at $ 1520
3. KORONA POS– Best tool for single shops and multi-location and franchise operations alike.
KORONA is a robust point-of-sale (POS) solution that caters to a range of industries and business kinds. Businesses who find out-of-the-box solutions too broad to satisfy their demands may appreciate KORONA POS’s configurable offering. Users also have the option of selecting their payment processing provider, as well as a variety of flexible and affordable pricing options.
It is a highly flexible platform with reasonable price and customer service choices that is worth considering for businesses searching for a dependable retail software product to support their single location, multi-location, or franchise business.
Its unlimited free trial is nearly unheard of, and it is a huge plus for companies who want to try out a platform before committing to a contract. Users that subscribe monthly have a 60-day money-back guarantee if they are not happy with the product.
- Management and reporting for multiple locations.
- Integrations with modern payment systems
- Management of Inventory and Franchises
- Detailed reporting
- Reordering is done automatically.
- ABC data analysis
- Permissions for employees
- Online ticketing
- Optimization at the order level
- Reports that are difficult to follow.
- Some Mac users have reported problems with the app.
- There is no direct integration or native online store capabilities.
- Integrations are limited.
- There are no options for scheduling or payroll.
- Inventory management features are limited.
No long-term contracts. Free trial available. All Subscriptions begin at $49 per month with a 60-day money-back guarantee
4. Bindo POS– Best tool for beginners
Bindo POS is a point-of-sale software solution for use in retail environments. The application is compatible with iPads and includes hardware for scanning bar codes, producing receipts, managing cash, and reading credit cards. The system balances inventory stock numbers monitor all customer purchase histories, and updates financials in QuickBooks or Xero as users handle customer transactions.
Users can place orders to vendors and obtain information on the popular items for inventory management. Users can also generate gift cards and apply discounts as needed, and the product can support various retail locations. Lastly, Bindo POS can help with personnel management by keeping track of all work time.
- Bindo POS offers a variety of functions, including simple inventory management, barcode scanning, reports, and credit card processing.
- t gives you the option of using an Online Dashboard
- This feature allows you to view real-time reports and manage your stores from any device.
- The ability to manage your store from any location and on any device.
- Bindo collaborates with a variety of credit card processors.
- Its simplicity makes it ideal for training personnel.
- If you try to contact the support team via phone, users complain that they are unresponsive.
- When there is no internet connection, the software does not work properly.
- It is not possible to utilize it on a desktop computer.
- Lite: No cost. Data for 50 customers, 2 workers, and 15 products can be saved here. All of this is done using just one register.
- Basic: $79 per month, billed once a year. If you pay monthly, it will cost you $89 per month. You can have an unlimited number of customers and registered staff with this option. Data for 1000 products can be saved.
- Pro: $149 per month, billed once a year. If you want to pay monthly, it will cost you $159 every month. This level allows for an unlimited number of clients and registered staff, as well as 10,000 goods.
5. Vend– Best tool for face-to-face retailers of all types and sizes
It is unquestionably among the more extensive, modern tills available. Vend has a lot of capabilities, especially when it comes to product profiles and stock management. If you are looking for a system that can handle extensive supply information, stock levels, product information, and flexible sales records, Vend can handle it all.
Vend is worthy of a top spot on any retail point-of-sale shortlist. It is extremely user-friendly and caters to the needs of a wide range of retailers.
- Vend can be used on any device, including iPad, Mac, and Desktop.
- By keeping track of cash movements, it will assist you in reducing errors or theft.
- It even works offline and syncs info while you are connected to the internet.
- Vend allows you to offer discounts, create receipts, and manage returns and refunds.
- Vend POS may be used in an endless number of locations.
- You have the option of working offline.
- Vend makes it easy to manage discounts, returns, and refunds.
- To operate Vend, you must use only Google Chrome.
- minor glitches and sluggish servers
- need a more robust collection of features
- Only third-party payment processors are being used.
- There is no e-mail marketing available.
- Most versions charge extra for phone help.
- Lite: $99 per month billed annually or $119 per month billed monthly
- Pro: $129 per month when paid annually or $159 per month when paid monthly
- Enterprise: Available at a custom quote
6. Shopify– Best tool for Small to mid-size businesses and enterprises
Shopify is an eCommerce tool that allows you to create an online and offline store. This eCommerce website builder includes features for everyone from beginners to eCommerce pros, and it lets you sell both online and in-person with Shopify POS.
It is similar to employing a general contractor to build your house rather than doing it yourself and employing subcontractors. You are still in charge, but you have delegated the project to the general contractor’s competence.
- Shopify POS offers the ability to accept credit cards wherever you are.
- It gives customers the option of receiving digital receipts (Email or text message).
- It aids you in inventory tracking and management, receiving all forms of payment, handling refunds, and applying discounts/customizing taxes.
- It accepts all forms of payment, including credit cards, cash, and checks.
- Because of its seamless integration, selling things and collecting payments on any device is much easier.
- Shopify POS will charge you for access to more thorough reports as well as the ability to change them.
- If you have a paid app in your store, you can only use the AMP feature. Other advanced SEO features, such as adding customer reviews and ratings, are usually only available if you pay extra for the plugins.
- It is not easy to export blog posts.
- Customers cannot mix discounts; by default, only one discount per order is provided.
- Shopify Lite- $9 per month
- Basic Shopify-$29 per month
- Shopify- $79 per month
- Advanced Shopify- $299 per month
- Shopify Plus- custom pricing
7. Lightspeed Retail – Best tool for retailers’ and restaurateurs’ priorities
Companies can manage in-store and online inventories, have a single view of customers and analyze multi-channel sales data using Lightspeed’s fully integrated eCommerce platform.
The retail POS system includes multi-store features such as inventory sync across all locations, as well as mobile extensions that allow associates to check inventory and conduct sales from any place in the store using a mobile. Users can create, track, and assign serial numbers to products, as well as generate product variations such as size, colour, and material, utilizing the retail POS solution’s inventory management tools. Customer service tools such as profiles, sales history records, and customer insights are also available through Lightspeed Retail.
- You can generate a single purchase order for several vendors with Lightspeed Retail.
- You can add different colour and size variations to a single item.
- It allows you to conduct on-the-spot transactions.
- Lightspeed Retail will keep track of inventory location-wise even if you have many outlets.
- It allows you to collect payments in several ways.
- It assists you in keeping track of employee hours.
- Because it is a cloud-based solution, you can access it from anywhere.
- Employees must input their pin many times during transactions.
- Whether it is a product description list or a purchase/return order, the brand name is not displayed in the product list. As a result, it takes a long time.
- A barcode scanner’s compatibility is limited.
- One register and five staff are included in the basic plan.
- Larger, busier firms are missing functionality.
- Lightspeed Retail Lean- $79 per month if billed monthly or $69 per month if billed annually
- Standard– $139 per month if billed monthly or $119 per month if billed annually
- Advanced– $239 per month if billed monthly or $199 per month if billed annually
8. Square POS– Best tool for small-business
Square POS is an ideal pick for new business owners who need basic yet powerful capabilities instantly. It is a popular choice among mobile enterprises such as food trucks and boutique retail outlets. It is free to get begin, simple to use, and packed with essential features, making it an excellent choice for small businesses.
Square allows you to issue invoices, handle employee shifts and timecards, and manage numerous locations, as well as provide full statistics and analytics. Square’s point-of-sale software can also be used to manage email marketing, customer loyalty programs, and gift card programs.
- Its key benefit is its simplicity.
- A Bluetooth receipt printer can be attached to it.
- It is simple to add and remove things, which makes inventory management simple.
- You can also add photos for each item, making it instantly recognizable.
- It is developed in such a way that the system would be easier to comprehend for the employees.
- Customers have the option of receiving their receipts digitally (through email or text message) or in print.
- It assists in real-time inventory management.
- Square Dashboard is a web-based application that can be accessed from any computer which provides you with every information about your company, from new customers to sales.
- There are no monthly costs.
- Sets of impressive features
- Tools for marketing online that are completely free
- It is only compatible with Star Printers.
- For large companies with a lot of transactions, this is not the best option.
- Some concerns with account stability
- Not suited for industries with a high level of risk.
- Fees for major firms are very high.
- The charge for processing is quite expensive.
- Square POS– It is Free.
- Square for Retail- Starts at $60/month per location.
9. ShopKeep– Best tool for all businesses of varying types
ShopKeep is unique from other Cloud-based POS solutions in that you cannot just download a free app and start selling right away. Instead, consumers must determine which version of the software best meets their needs, contact the provider to negotiate payment, and proceed from there.
The app is compatible with iPads and, more recently, Android devices. BackOffice, a browser-based application that may be used on a PC, laptop, tablet, or other devices to do more advanced business management functions, is supported.
ShopKeep also sells hardware bundles that include card readers, receipt printers, and cash drawers in addition to software. This effectively means that a company can receive all of its POS hardware and software in one place.
- Real-time information and analytics will be provided.
- It gives you detailed inventory information, allowing you to manage your inventory effectively.
- With ShopKeep, you can have an unlimited number of users.
- You can have an infinite number of inventory items.
- It gives you a clever way to manage your employees.
- It is simple to use.
- You will be kept up to date with real-time reports.
- The customer service is terrible.
- Connectivity troubles with credit card machines are a frequent thing for ShopKeep.
- Inventory Control is Inadequate
- Billing and Costs
- There is no support for multiple locations.
- There is no API available.
- Paid monthly
Monthly cost per iPad: $69
- Paid once a year
Monthly cost per iPad: $49 ($588 annually)
10. ERPLY– Best tool for small and midsize business industries across the board with a concentration on retail
The POS system from Erply helps your business save expense, increase earnings, and make better business decisions. It can be operated on desktops and laptops, iPads, Android devices, mobile phones, Windows and iOS operating systems, and, of course, point-of-sale devices has a simple and easy POS interface. It gives your business the professional feel without the professional expense by bringing the power and functionality of a typical POS system to a handheld device.
All POS transactions that are entered into the application will be synchronized with your account in real-time, ensuring that your reports and books are always up to date. It also allows you to set up a check-out station at any location, monitor store analytics in a single picture, exchange insights with store managers, and update product information and alter it for discounts.
- ERPLY works on any device that has a web browser.
- It prints receipts with a scannable barcode
- You can search for an item by name or code, scan the barcode, or choose an item from inventory to add to the transaction.
- Shipping integration.
- Also comes with a slew of additional functions.
- Most credit card processors can be integrated with it.
- It has loyalty schemes that can be customized.
- It has outstanding customer management capabilities.
- The price is higher than the competitors.
- To master, you will have to go through a slightly longer learning curve.
- There are a few concerns with software bugs.
- Customer service is a little limited.
- POS system without inventory- $49 per month
- With inventory online & offline- $89 per month
- POS and inventory- $119 per month
What are the types of POS systems to consider?
Choosing a point-of-sale system might be challenging. Some are more user-friendly than others. Some will provide you with better information than others. Here are three types of POS systems to consider for your store to help you narrow your research.
- Cloud-based POS systems
Among merchants and restaurant owners, these systems are ideal. Cloud POS systems are simple to use, and you can operate them using a tablet or mobile device. A cloud-based POS, on the other hand, requires internet access to operate. If your Wi-Fi is unstable, this system might not be for you.
- Server-based POS systems
The software for server-based systems, often known as on-premises POS systems, is installed on an on-site server. This is the ideal system for you if you prefer complete control over your POS system.
- Hybrid POS systems
You can use a hybrid POS system that combines the two types of POS systems mentioned above. A hybrid POS system has a local server that backs up data to the cloud. This means that your business will not be disrupted if the internet goes down.
In a POS system, what security concerns should you consider?
You should inquire about the company’s security standards before purchasing a POS system. Consider the following inquiries:
- What kind of storage do you have for my data?
- What is the frequency with which you back up your servers?
- How safe are your servers in terms of physical security?
- Do your card readers support EMV?
How to Find the Best POS System
What constitutes a fantastic point-of-sale system? When you are weighing your alternatives, there are a few things to keep in mind.
- Payment Processing
Some alternatives include payment processors built-in, while others require third-party connectivity.
- Ecommerce Capabilities
If you sell online or want to sell online, you should seek a point-of-sale system that works with your eCommerce shop to prevent difficulties like inventory management.
- Setup and Ease of Use
The finest point-of-sale systems are easy to set up. Some do not even require the purchase of any hardware. It is as simple as downloading and installing software on your computer.
- Inventory Management
This functionality may not be useful to your business if you only have one store and do not sell online. Proper inventory management, on the other hand, is a must-have for those of you with a larger operation.
The sort of hardware you use will also be related to the nature of your business. This decision is determined by a lot of factors. The first of them could be the cost, next is an impact on the convenience of usage.
- Industry and Type of Business
When it comes to choosing a POS system, the size of your company is also important.
Is the POS system suitable for my business?
Many POS systems are designed and marketed specifically for certain sorts of businesses, such as full-service restaurants or retail stores. TouchBistro, for example, designed its system around food and beverage establishments such as quick-service restaurants, bars, and coffee shops. This POS system has powerful features for conveniently taking orders at the front house while being able to keep going with inventory needs and hectic operations in the backend.
VendHQ, on the other hand, primarily target small service businesses like builders, designers, and trainers. Invoicing, eCommerce, and CRM are all aspects that these organizations should seek.
Furthermore, if you manage a large number of staff members, you will need a POS system to assist you. Many systems allow you to keep track of individual employees, shifts, payroll, and other information, and then communicate that information to accounting software. Anything that makes staff administration easier—and potentially lowers personnel costs—is a win.
Additional Considerations When Choosing A Point of Sale System
While price and services like inventory management or reports and analytics play a big role in your decision, there are a few more important aspects to consider. When comparing POS systems, keep these factors in mind.
- POS SaaS vs. Licenses
POS Saas is usually the most cost-effective solution. Customer support and regular updates are usually included with this type of package. On the other hand, if you buy a software license, you will pay a significant upfront charge for the license, a monthly fee for maintenance and customer support, and an annual update fee.
- POS Software Plans
Monthly subscriptions are the best alternative, especially if you are just getting started with a POS system. You can quickly cancel your subscription if the system is not a suitable fit for your company.
- Buying vs. Leasing POS Hardware
Invest your equipment, even if you have to start with a very basic setup. This will save you time and money.
If you lease or take free equipment, the terms are normally three to five years and are non-cancelable – even if you sell or close your company and return the equipment, you may be required to pay until the contract or lease expires.
In general, it is preferable to purchase POS hardware rather than rent or take free equipment. With an upfront purchase, you are more likely to spend lesser money in the long run.
Attract More Sales
A competent point-of-sale system allows you to effortlessly make sales, track sales, and improve your ability to attract more clients, depending on your specific requirements. Once you have found a system that appears to fit your company’s type and size, speak with its representatives. This POS system offers powerful features for receiving orders at the front of the house and being able to keep up with hectic operations and inventory status in the backend.
Square provides the greatest overall solution for most small businesses. Square’s POS hardware and software are simple and affordable, allowing you to accept payments wherever your customers are. Square is an economical alternative for creating a solid point-of-sale base, with a no-cost starter plan and a competitive processing charge.
If Square is not just what you are searching for, try out of our other recommendations:
- Quickbooks makes managing your POS as well as your books a breeze.
- Shopify is a point-of-sale system that can process transactions both digitally and in-store.
- Lightspeed will simplify the management of a complex inventory system while also allowing you to conduct business globally.